Humanities Institute Event Scheduling and Support Request Form

Requestor Information

First Name

Last Name

Email

General Event Information

Briefly describe the proposed event (expected guest speaker(s); topic of event; modality - hybrid, in-person, or remote; type of event – book talk, invited lecture, conference, intended audience(s), etc.).

Requested Date

Please be sure to first check the HCC Events calendar in Outlook to make sure there will be no conflicts with other center/program events. Avoid same-day requests if possible, but if necessary, please allow at least two hours before/after previously-scheduled events so that staff have sufficient time to provide needed support.

Backup Date

Multiple Event Dates

Expected Start Time

Expected End Time

Preferred Location

List any co-sponsors

Estimated Number of Attendees

Our meeting and event space in 198A Hagerty Hall seats approximately 12-15 in classroom format (with tables), approximately 25-30 theater-style format.

Is recording permission to be requested from guest speaker(s) by HCC staff?

Yes

No

If other supplemental materials should be requested from guest speaker(s) by HCC staff, please list them below, or attach via the upload buttons below if you have already secured them.

File #1

Upload requirements

File #2

Upload requirements

File #3

Upload requirements

Do you anticipate requiring HCC staff support for day-of-event room setup and/or cleanup?

e.g. moving tables/chairs to accommodate theater vs. classroom configuration, setting up additional seating, etc.

Yes

No

Do you wish to have food for this event?

Yes

No

If yes, please also provide more information e.g. snacks/pre-or-post-event reception, entrees/hors d'oeuvres, preliminary catering suggestions.

Please list any other additional information that might be helpful for the event itinerary, if known.

Do you want attendees to RSVP?

Yes

No

If an honorarium will be provided, list amount(s) below and either cc or send copy of the email to guest containing the honorarium offer and amount to Humanities Institute administrative manager Nick Spitulski (spitulski.1@osu.edu) for paperwork collection and processing.

Marketing / Communications Planning

Will staff be asked to develop promotional materials for this event?

Yes

No

If yes, who is the intended audience for this event? (Choose all that apply.)

Faculty

Graduates within your program

Undergraduates within your program

The entire university (via On Campus, Around the Oval, etc.)

Friends of your center (outside of university)

Columbus community beyond university

By invitation only

If you selected the Columbus community beyond OSU, please expand on who this audience might be, and how to reach them.

Do you want printed flyers to be posted around campus?

Yes

No

Please list any paid advertising to be requested.

File uploads

If you have any files to accompany this event (images, abstract, schedule, list of speakers, etc.), please email them as soon as possible to the Marketing and Communications Specialist: moriarty.8@osu.edu.